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MedRecords: Your Patients First

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Physician Services
Request Medical Records
About
Contact

Home / Physician Services / Onboarding

Onboarding

Physician, please complete the form below:

This form needs to be completed by the physician or the executor as MedRecords requires the physician’s personal information. MedRecords uses this form to create a contract tailored for your needs. Please answer all questions to the best of your ability.

1About You

2Our Services

Name*
Prefix First Last
Your Age
Years in practice at your current location*
Please enter a number greater than or equal to 0.
What type of physician are you?*
Please select or indicate what type of physician you are. Please specify otherwise.
- General Practitioner / Family Physician
- Specialist
- Other
Other (please specify)*
Phone*
Please provide an phone number we can reach you at.
Email*

Please provide an email we can contact you at.
What is the address of your practice?*
Street Address Address Line 2 City Province Postal Code

What type of service do you require?*
Please select one that applies to you.
- I am continuing with my practice and require my paper records digitzied.
- I am planning to close my practice and wish to use your office closure services.
- I closed my practice and wish to use your storage services.
Are you planning to transfer your medical records to another physician?*
- Yes
- No
**NOTE: Our services are free of charge to physicians whose practices are closing and are not transferring their records to another physician.
How many banker boxes do you have?*
A banker box is measured as 15" in length. For every 15" that is 1 banker box. Refer to the scanning page for more detail.
Please enter a number greater than or equal to 1.
Are your paper records located at the same address as previous stated?*
- Yes
- No
Address of your paper records*
If your paper records are NOT located at the same address as previous stated, please let us know the address. We will need this address for pick-up.

Street Address Address Line 2 City Province Postal Code
Do you require empty banker boxes?*
We can ship empty banker boxes to the address provided. Please be aware that there is a charge for this service.
- Yes
- No
When do you require pickup of full banker boxes? (Please provide a minimum of 10 days notice)*

Please provide date and time range.
eg. July 3-9, 2016 from 12-5pm.
Please note that if you decide to use our office closure services, there may not be a charge for the digitization of your medical records. For more information please contact onboarding@medrecords.ca
When is your expected date of office closure?*

Year
Month
Day
Please specify the type of practice that applies to you*
- Solo practice
- Shared practice
- Walk-in Clinic
- Other
Other (please specify)*
When did you close your medical practice?*

Year
Month
Day
What type of medical records do you have?*
- EMR
- Paper Records
Check all that apply.
EMR Provider*
- Accuro
- Osler
- OSCAR
- Telus Health
- Wolf EMR
- Med Access EMR
- Other
Other (please specify)*
**PLEASE NOTE: You will be required to inform your EMR provider that you will be closing your practice and will be requesting your records to be sent directly to MedRecords in PDF format. Please be aware there your EMR provider may charge for this service.

If you use a self-host such as OSCAR, you will be required to send us your records in PDF format. You can choose any service providers to do this. We recommend Miskovic Informatics and they can be contacted directly at slobodan@miskovic.ca
Do you have CDs and/or USBs in your patient's folders?*
- Yes
- No
Do you want to take on this additional responsibility?*
All physicians and health authorities are only required to store and provide copies of their own records.
- Yes - I would like to be responsible for someone else's medical records. Please store their information within my records.
- No - Please do not add other physicians' information to my records. Please discard the CDs and/or USBs.
How many banker boxes do you have?*
A banker box is measured as 15" in length. For every 15" that is 1 banker box. Refer to the scanning page for more detail.
Please enter a number greater than or equal to 1.
Do you require empty banker boxes?*
- Yes
- No
There may be an additional charge for this service.
When do you require pickup of full banker boxes? (Please provide a minimum of 10 days notice)*

Please provide date and time range.
eg. July 3-9, 2016 from 12-5pm.
Address of your paper records
If your paper records are NOT located at the same address as above, please let us know the address. We will need this address for pick-up.

Street Address Address Line 2 City Province Postal Code
How are your Paper Records organized?*
- Alphabetical
- Chronological
- Numerical
- Other
**Please Note** It is recommended that you comply to MedRecord's boxing guidelines or additional charges may apply for reorganization of records.
Please explain in great detail how your Paper Records are organized.*
Your explanation significantly assists with the transfer process for your patients.
Please provide a time frame for drop off of banker boxes (a minimum 10 days notice)*

eg. After May 8, Mon-Fri from 12pm-5pm
Do you require patient notification?*
- Yes (You are required to email a CSV or Excel file to onboarding@medrecords.ca)
- No
Note: Our services are free of charge to physicians whose practices are closing and who provide us with the ability to recoup our costs. Without patient notification there is a charge for our service.
Are there any patients you DO NOT want to access your records?*
Releasing these records may be detrimental to the patient's ongoing health care. In these cases, requested records will be released to their new physician.
- Yes (please email a CSV or Excel file to onboarding@medrecords.ca)
- No
In order to provide you with access to your records after your clinic closes, please provide your personal contact information below:
Personal Phone Number*
Your personal phone number in case we need to contact you after your clinic closes.
Personal Email*

Your personal email in case we need to contact you after your clinic closes.
Personal Address*
Your personal address in case you need access to your medical records.

Street Address Address Line 2 City Province Postal Code

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Doctors of BC Logo MedRecords: Your Patients First

Based in Vancouver, BC, MedRecords assist doctors with the safe keeping and distribution of medical records.

Did You Receive a Notification Call?

+1 604 800 7079

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